CogniScale

A working proposal for J.B. Rubber (Corby)

Family-run manufacturer
AI Opportunity Diagnostic

A role-tailored diagnostic for the owner and the operations team, a clear margin-and-time picture across the business, a quantified AI Opportunity Report, and a live demonstration of the digital colleagues that would do the work.

01
Diagnostic-first
Calibrated separately for owner and operations — no assumptions about how the business runs
02
Proof on your numbers
Margin and time projections built from your own figures, sequenced by impact
03
£0 investment
The report is yours regardless of next steps. Minimal time from the team.
Proof before spend — nothing changes on the shop floor, and you see the numbers before any commitment is made
01The landscape
Who How they compete on the numbers Status
Larger manufacturers & group-owned suppliers Dedicated finance and ops teams watching margin line-by-line, systemised quoting and order processing, and credit control run as a full-time job rather than an add-on. Scale advantage
Forward independents Starting to use AI and automation for quoting, order processing, debtor chasing and asset/fleet tracking — closing the gap on the larger players without adding headcount. Moving
J.B. Rubber A lean, well-run family business — 17 staff, healthy net assets, and a management team that has just proven it will invest in the fleet when the case is right. The opportunity is the data-and-automation layer the bigger players get from a finance department. Strong foundation

The larger players' edge isn't scale on the shop floor — it's the layer above it: systems that watch margin, chase cash and track cost per asset without needing another person to do it. A family-run business can now run that same layer without adding a finance department.

This diagnostic finds where that layer makes the most immediate difference at J.B. Rubber — starting with protecting the margin that slipped this year, without asking for another round of capital spend.

02The outcomes

What CogniScale delivers

  • Role-tailored diagnostics — owner and operations calibrated separately, plus an optional short survey for the shop floor
  • A margin & time baseline — where the hours and the margin actually go today, built from your own figures (approximate is fine)
  • AI Opportunity Report — workflow analysis, a time-and-cost picture, a margin-protection projection, and a sequenced roadmap
  • A one-hour walkthrough with a live demonstration of the digital colleagues — quoting, order processing, credit control and admin — running the way they would for you

What J.B. Rubber provides

  • A sponsor to co-own the diagnostic — M Gray or whoever runs day-to-day operations
  • Recent order, cost and debtor figures for the baseline — headline numbers only, approximate is fine
  • Participant list — owner and whoever handles quoting, ordering and credit control
  • Around 30 minutes per person for the survey
  • A one-hour walkthrough slot, booked before we start

The AI Opportunity Report is the document you can act on directly — projected margin protected and hours freed, per workflow, sequenced by impact. The walkthrough is where it stops being a report: you watch a working assistant do the job, on your own numbers, before you commit to anything.

03Four-week journey
Week 0
Scope & baseline agreed
Week 1
Surveys go out
Week 2
Margin & time baseline captured
Week 3
Surveys close, analysis
Week 4
AI Opportunity Report + walkthrough

The four-week structure is a firm commitment from CogniScale. Once scope is agreed and figures are in, everything runs to this schedule. The walkthrough slot is booked before surveys go out — no diary compression at the end.

Nothing changes on the shop floor during the diagnostic, and no production or dispatch is disrupted. The window between surveys closing and the report landing is CogniScale's analysis time — no time is asked of your team during it.

04The diagnostics

Owner — M Gray

  • Now the fleet upgrade is in place, where does your attention go next — and where would you most want it back
  • Which margin leaks worry you most today — quoting accuracy, order-processing errors, slow-paying debtors, admin time that isn't billable
  • What evidence would justify the next investment — the single number that, if it moved, would make this a yes

Operations & office

  • Approximate split of your week across production/despatch time vs back-office — quoting, order entry, supplier and HP paperwork, credit control, reporting — totalling ~100%
  • Which three of those tasks would you most want taken off your plate, and why
  • Where do orders or cash slip through the gaps because someone's stuck on admin instead of the job

Shop floor (optional, short)

  • Which repetitive tasks eat the most time during a shift — stock checks, job-sheet paperwork, vehicle/asset logging
  • What slows a job down most, and what would take the pressure off
  • Where a quick answer — stock, job status, delivery, a supplier query — would save a trip to the office

These are real sample questions, not indicative examples. No budget questions. No buying-intent questions. Approximate answers are fine throughout, and every closed question has a notes box for the context that doesn't fit the options.

05Your digital colleagues & scope

Digital colleagues, in plain view

The assistants aren't a black box. Each one has a job you can see, and a dashboard that shows what it did and what it saved — owner-ready, not a report you need a consultant to read.

  • Quoting & order processing — turns enquiries into accurate quotes and orders faster, with fewer errors reaching despatch
  • Credit control — chases slow-paying debtors automatically, protecting the cash that's already tightened this year
  • Fleet & asset tracking — turns the new vehicle spend into a managed cost, with cost-per-vehicle visibility instead of a line item
  • The dashboard — hours saved and margin protected, in numbers M Gray can read at a glance

Right-sized for a family-run manufacturer — no finance department needed, no heavy integration, and your data stays yours.

In scope (the £0 diagnostic)

  • Role-tailored diagnostics for owner and operations
  • Optional short survey for the shop floor
  • Margin & time baseline across the business
  • AI Opportunity Report — analysis, projections, sequenced roadmap
  • Walkthrough with a live demonstration on your own numbers

For discussion if requested

  • A six-week margin pilot — one number, most likely gross margin on order value
  • A credit-control assistant to rebuild the cash position
  • Fleet cost-tracking to get full value from the new vehicles
  • A quoting & order-processing assistant to cut admin time
06Next step

A short call or visit

Half an hour, no slides. We agree the one number worth chasing and the shape of the diagnostic. If it's not worth your time, you'll know inside ten minutes — and it will have cost you nothing.

The investment is £0. The diagnostic is provided at no charge. The return is a clear, evidence-based picture of where AI protects margin and frees time at J.B. Rubber — mapped to specific workflows, quantified, and sequenced in the order that pays back fastest.

You've just made a considered capital investment in the fleet — you don't need to be sold on spending for the sake of it. So the risk sits with us. You only spend when there's evidence in front of you that it was worth it.

Investment £0 — the diagnostic is provided at no charge. Contact: Jarrod Frye, CogniScale — jarrod@cogniscale.com
Start
01Landscape
02Outcomes
03Journey
04Diagnostics
05Colleagues + Scope
06Next step